See You in Orlando!
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As we prepare for our upcoming all-staff retreat, we want to provide more insight
regarding the event and the important benefits it provides for our teams.
Where did the idea for an All-Staff Retreat come from?
- The upcoming All-Staff Retreat is a direct outcome of our Dynamic Workplace Strategic Plan, which was developed in 2023 by a diverse group of 12 employees from across all sites and levels of our organization.
- The creation of this plan was guided by valuable feedback from staff, especially insights gathered from multiple years of Culture Amp engagement surveys, where many expressed a desire for more opportunities to connect, reflect, and engage in team-building activities.
- In addition, direct feedback from employees regarding the value of previous All-Staff Retreats and the wish to bring them back to the organization played a key role in shaping this decision.
We believe this retreat is an essential step toward fostering a stronger and more cohesive workplace culture. It is designed to bring our team together for a focused and collaborative experience, where we can align on our shared mission and values, deepen communication and relationships, and reinforce our collective commitment to the strategic goals we’ve set.
How was it decided to hold the retreat in Orlando?
Deciding where to hold the retreat involved extensive research to ensure we selected a location that would best meet our needs.
- In December 2024, we began the process of reviewing locations and socializing the idea of a 2025 all staff retreat.
- When evaluating potential locations, we considered several key factors:
- Major Airport: The presence of a major airport with easy access to direct flights or minimal layovers was crucial.
- Weather: Favorable weather conditions were important to ensure a comfortable experience for everyone.
- Lodging Options: A variety of accommodation choices was essential to cater to different preferences and budgets.
- Conflicting Events: We avoided locations with major festivals or events that could impact our retreat.
- We evaluated several cities, including Albuquerque, NM; Phoenix, AZ; Denver, CO; Las Vegas, NV; Dallas, TX; Nashville, TN; and Orlando, FL. Ultimately, Orlando emerged as the top choice due to its excellent balance of these factors.
- Orlando offers a major international airport with numerous direct flights, pleasant weather during our selected dates, and a wide range of lodging options. Additionally, Orlando is home to Disney, which is renowned for being an inclusive resort location. This aspect aligns with our values of diversity and inclusivity, providing a welcoming environment for all participants.
We believe this location will provide an ideal setting for our retreat, allowing us to focus on team building and strategic planning without distractions. The proximity to Disney also offers opportunities for leisure activities and family-friendly experiences, should you choose to extend your stay.
How is the retreat being funded?
- The retreat is being supported through dedicated general and administrative budgets. These funds are entirely separate from those allocated for student-facing programs. No funds designated for student internship seats or similar initiatives are being redirected to support the retreat. Our commitment to providing exceptional student experiences remains a top priority.
We are excited about this retreat and view it as an opportunity to learn, grow, and collaborate in ways that will directly benefit both our staff and the students we serve.
HOTEL & TRAVEL INFO
AGENDA
FAQ
LOGISTICS
HOTEL INFORMATION
Walt Disney World Swan and Dolphin Resort
1500 Epcot Resorts Blvd.
Lake Buena Vista, FL 32830
Walt Disney World Swan and Dolphin Resort’s three-hotel complex features 23 world-class restaurants and lounges, including Mediterranean, steak, seafood, Italian, sushi, poolside dining and room service. Additional features include sophisticated guest rooms with Westin Heavenly Beds®, the luxurious Mandara Spa, six pools, including a grotto pool with a water slide and waterfalls, a white sand beach, three health clubs, jogging trails, watercraft rentals, a game room, and a supervised children’s activity center.
The retreat programs and entertainment will take place in the Walt Disney World Dolphin Convention Center, located inside the resort complex.
- Hotel Amenities
- Hotel Map
- Walt Disney World Dolphin Resort Virtual Tour
TRAVEL INFORMATION
Genesys Works has partnered with Arta Travel for our retreat travel preparations. Click the link below to begin to register and begin your travel booking. PLEASE NOTE: This is registration information only; you will receive a separate link from the travel company with flight selections. The registration allows everyone to input their frequent flier information. You can modify your registration as necessary.
Click Here to Begin Your Travel Registration
The Registration Link For Travel Will Close
April 1, 2025
AGENDA
PLEASE NOTE: Agenda is still in draft form.
Day 1: Arrival and Team Building
- Afternoon: Welcome/ Icebreaker Activities (e.g., outdoor games, team challenges)
- Evening: All staff dinner and Social Mixer (e.g., team drinks, game nights) with Board Members
Day 2: Work Sessions and Wellness
- Morning: All staff breakfast
- Morning: Keynote/Large group session/Role-Specific Discussions or Workshops
- Lunch: All staff catered meal with networking opportunities
- Afternoon: Goal-Setting Workshop or Team Collaboration Exercises
- Evening: All staff Themed Dinner
Day 3: Strategy and Reflection
- Morning: All staff breakfast followed by a Reflection Session or Future Planning Discussions
- Morning: Group breakouts or wrap up sessions, feedback and next steps
- Lunch: Wrap-Up Lunch
MAKE THE MAGIC HAPPEN!
Explore the enchantment of Disney Parks at a discounted price!
Whether it’s your first visit or your 100th,
We recommend reviewing the Walt Disney World® Resort Experience Updates.
PLEASE NOTE: Purchasing Walt Disney World® Theme Park tickets is a personal expense and should NOT be done using a Genesys Works credit card. In addition, any expenses accrued at the Walt Disney World® Theme Park will not be allocated to or reimbursed by Genesys Works.
2025 Genesys Works Retreat
Call for Proposals/Speaker Referrals
Thanks to those who submitted responses to the GW Retreat Survey, the Program Committee identified the following potential topics for staff training and professional development:
Understanding Workforce Development: Understanding opportunities for youth work, emphasizing how to adapt to changing needs in the workforce and how to remain informed while maintaining focus on the organization’s core mission.
Social Enterprise & Impact: Understanding GW’s social enterprise model and how it differs from traditional nonprofit models, as well as exploring the long-term impact of our programs on youth and communities.
Mental Health, Student & Youth Development: Topics related to youth development, particularly around motivating young people, mental health support, and career coaching, were common, along with best practices for working with young people.
DEI Strategies: Moving beyond basic DEI education to more actionable, role-specific strategies that address the challenges of fostering inclusivity and accountability.
Cultural Competency & Conflict Resolution: Addressing different work ethics, unconscious bias, generational gaps, and providing training on conflict management and cross-cultural communication was also suggested.
Manager & Leadership Development: Training focused on managerial skills, accountability, and supervisory practices, with a focus on goal-setting, staff engagement, and career growth opportunities.
Fundraising & Corporate Partnerships: Building institutional relationships and understanding why large companies are vital to the organization’s success. Understanding sales cycle breakdowns and simulations for selling to C-suite executives.
Please click here to submit the form if you would like to propose yourself as a workshop lead/trainer for a professional development session or recommend a speaker/trainer.
FREQUENTLY ASKED QUESTIONS
What is the purpose of the retreat? The retreat is designed to bring all employees together for team building, professional development, and relaxation and to align on company goals and values. It’s a chance to strengthen relationships, collaborate across departments, and recharge.
When and where is the retreat taking place?
- Date(s): November 12-14, 2025
- Location: Walt Disney World Swan and Dolphin Resort
- Check-In Time: Noon
- Check-Out Time: Noon
Please arrive by 3:00 pm EST to avoid missing the opening activities.
Is the retreat mandatory attendance for staff? Attendance is not mandatory, but we strongly encourage full participation to maximize this valuable experience. If there are extenuating circumstances that do not allow you to attend, please discuss this with your manager as soon as possible.
Will we be responsible for booking individual travel? All flights for the retreat will be booked through our selected travel agency, and please note that no personal bookings are permitted—Finance will not process reimbursements for flights booked using personal credit cards, so we kindly ask that you respect this arrangement.
Will employees be required to share rooms? No, all employees will have private, single-occupancy rooms.
What should I bring to the retreat?
- Comfortable clothing for both indoor and outdoor activities
- Athletic wear if you plan on participating in physical activities
- Appropriate Swimwear
- A jacket or sweater for cooler weather
- Personal toiletries (shampoo, toothpaste, etc.)
- A notebook and pen for any sessions or activities
- Any personal medications (and ensure they’re labeled clearly)
We’ll provide all necessary retreat materials, but feel free to bring a water bottle and any personal items that will make you comfortable.
Will meals be provided? Yes, all meals, snacks, and drinks will be provided during the retreat. The schedule includes breakfast, lunch, and dinner, with designated snack breaks in between. If you have dietary restrictions (vegetarian, vegan, gluten-free, allergies, etc.), please inform the logistics committee by October 1, 2025, so we can accommodate your needs.
What if I have dietary restrictions or food allergies? Please notify Logistics as soon as possible so we can ensure that appropriate options are available to meet your dietary needs.
What activities are planned for the retreat? The retreat will include:
- Team-building exercises and ice-breaker games
- Professional development workshops and presentations
- Relaxation and wellness activities (e.g., yoga, meditation)
- Group discussions and brainstorming sessions
- Free time for socializing, hiking, or exploring
- Evening events (e.g., team dinner, bonfire)
A detailed agenda will be shared before the retreat, so you know exactly what to expect.
Do I need to participate in every activity? Participation in all activities is encouraged but not mandatory. We understand that some employees may prefer quieter activities or need time to relax. Please feel free to opt out of any uncomfortable activities, but we hope you’ll make the most of the experience and engage with your colleagues.
Is there a dress code for the retreat? We recommend comfortable, casual clothing appropriate for various activities. Wear layers to adapt to changing weather and outdoor activities. Please check the schedule for formal sessions or dinners for specific attire instructions.
Will there be time for downtime or personal relaxation? Yes! We’ve scheduled downtime during the retreat to allow everyone to recharge, explore the venue, or enjoy quiet time. There will be designated periods for relaxation between group activities.
What happens if I need to leave early or have an emergency? If you need to leave early or have an emergency, please notify HR immediately. We will work with you to accommodate your situation. Emergency contact information will be available at the retreat check-in desk.
How do I get to the retreat location? Please refer to the travel instructions sent out prior to the retreat. Please contact the logistics committee for assistance if you need transportation or are looking for carpooling options.
Are accommodations provided? Yes, the retreat includes overnight accommodation for all employees. Room assignments will be shared upon check-in. If you have any special rooming requests, please notify the logistics committee.
Can I bring my family or friends to the retreat? The retreat sessions are intended for employees only. However, if you’d like to bring a loved one, they are welcome to join you at the resort, but they cannot attend the retreat sessions or dinner events.
What if I have a special request or accommodation need? Please contact Logistics before the retreat if you require any accommodation (e.g., mobility aids, special seating, etc.). We strive to make the retreat accessible and comfortable for everyone.
Will there be any social or networking opportunities? Absolutely! The retreat includes several opportunities to socialize and network with colleagues from different departments. There will be group activities, casual networking events, and free time to connect with peers.
What should I do if I have questions or need assistance during the retreat? If you have any questions during the retreat, please visit the retreat information desk or contact committee members. Our team will be available to assist you throughout the event.
Can I take photos or share social media posts from the retreat? Yes, you are welcome to take photos and share your experiences, but please adhere to our social media policy outlined in the employee handbook. Be mindful of others’ privacy, and if there are specific moments or activities where photography is restricted, staff will be notified beforehand. When sharing on social media, please use our designated hashtag: #GW2025Retreat. I linked the social media policy.
Will there be a follow-up after the retreat? Yes, there will be a post-retreat survey to gather feedback. Your input will help us improve future retreats and ensure they are as beneficial as possible. Stay tuned for more details on how to participate.
Can employees extend their stay at the resort?
Yes, employees are welcome to extend their stay at the resort at their own expense. Room cost $249 per night with a $45 resort fee and taxes. Please inform the logistics committee in advance if you plan to do so.
Will staff be permitted to utilize airport parking during the retreat?
Unfortunately, we are unable to provide airport parking spaces for employees. However, we will provide a voucher for round-trip transportation to the designated departure airport.
For employees interested in daily prayer or meditation during the retreat.
A private space will be available at the resort for prayer and meditation.
Will we be responsible for booking individual travel? All flights for the retreat will be booked through our selected travel agency, and please note that no personal bookings are permitted—Finance will not process reimbursements for flights booked using personal credit cards, so we kindly ask that you respect this arrangement.
How will staff get to the retreat location?
All staff members will be provided transportation to and from the Walt Disney Swan Resort for arrival and departure.
Is Disney a supporter of the LGBTQIA+ community? Orlando just scored a perfect score for LGBTQ protections from HRC.
Can I visit the Disney theme Parks? Yes, just not during the sessions. To purchase specially priced Walt Disney World® Meeting/Convention Theme Park tickets, CLICK HERE or call 407-566-5600 and provide group code G10118907.
